Review of Pittsford School Fields

March 2012 Update
Current Project Proposal- Now 3 turf field Systems -
~10 million cost estimates
The District is currently working through a process to further develop a plan for athletic field improvements. The goal of the evolving plan is to address the availability and quality of fields for physical education classes and athletic sport purposes. As of the beginning of March, the following steps are underway:
· The Board approved moving forward with the State Environmental Quality Review Process (SEQRA).
· The District’s architects, attorneys, and construction managers are pursuing the SEQRA and working to further develop potential plans, cost estimates and timelines.
· Community members are developing fund raising plans to assist with costs of any proposals that move forward.
· Items from the District’s Building Condition Survey are being considered for inclusion in a potential future project.
It is important to note that there are many required steps before a project can be put to a community vote, including public comment periods, public information sessions, and a State Education Department review.
Following these activities, the Board will determine next steps including establishing a date to hold a community referendum.

Fall 2011 Original Petition
Committee Evolution and Background
During the spring of 2010, a community-based group interested in improving PCSD athletic fields presented a proposal to the Board of Education. The proposal suggested adding field lights and/or synthetic turf fields at some secondary schools in the District.

Seeking more detailed information, the Board of Education asked the Superintendent to form a committee to provide further study on this subject. The committee, called the Project Advisory Team, analyzed the information provided by the community group, studied field use, and recommended potential options for improving facilities and fields. The Committee’s findings were presented to the Board of Education in June 2011.

The Project Advisory Team is composed of representatives from various constituencies, including parents, faculty, staff and community members-at-large. The team met periodically between October – March 2011. Meeting minutes and updates are posted in the links below. (See School Website) The Project Advisory Team recommended lights and synthetic turf for the current Sutherland High School stadium. The Team also recommended that a new complex be developed with lights and turf behind Mendon High School and that the current MHS stadium remain as is.

Significant Timeline Dates
March 2010, FLIP, (Field Lights In Pittsford) group presented, to the Board Of Education, a plan to install field lights at Sutherland Stadium.
September 2010, the BOE issued a Charge to ad hoc committee - Project Advisory Team (PAT).
October 2010 through March 2011 – Committee is charged with work to determine the following: *need for synthetic turf *Pros and cons of each option *Present a recommendation report.
March 2010 –FLIP presented, to the BOE, four synthetic turf concepts
May 2011 – Stage One Report submitted to Board of Education.
June 13, 2011, The Project Advisory Team presents Stage One Report to BOE.
Option #3=>RECOMMNDED –High Rank - Total Estimated Option 3 Cost $2,962,860
Option #4=>RECOMMNDED– High Rank - Total Estimated Option 4 Cost$4,969,380
August 8, 2011 Athletic Field Options presented to BOE during Work Session #3
September 12, 2011 Board Meeting - Board of Education approves the expenditure of funds to conduct a Feasibility Study relating to the proposal of installing turf fields and lights on a District athletic field and to dialogue with the Board on whether or not to expand/contract the study. Vote: Unanimously carried – APPROVED: ATHLETIC FIELDS FEASIBILITY STUDY.
July 20, 2011 - Turf and Lights Field Use (PDF -254 KB)
MHS Back Field w/Lights
Fall Season Aug 10th – 31st: Mon through Sat use +12 hours/day +6 hours/day
September 1st – November 20th +42 hours / week
Spring Season March 8th – June 6th +50 hours / week
Current grass field is only used ~ 25 times during the fall and 12 times during the Spring
SHS Stadium Field w/Lights
Fall Season August 10th – 31st: Monday through Saturday use+12 hours / day
September 1st – November 20th ~+32 hours/week
Spring Season March 8th – June 6th ~ +40 hours/week
- These two high rank options are estimated to total a~$7.8 million dollars cost
SHS Stadium Field w/Lights => Cost $2,962,860
This project items include: *Synthetic Turf with base & drainage
Field Lights, electric & infrastructure *Below ground storm water mitigation
*Security and Fencing *Concession/Lavatory Facility
MHS Back Field w/Lights => Cost $4,969,380
This project items include *Synthetic Turf with base & drainage
*Field Lights, electric & infrastructure *Security and Fencing *Concession/Lavatory Facility